Event Planning Checklist
Below is a checklist compiled by Communications and External Relations to help you plan communications support for your next event. The timeframe for most items is 6 – 12 weeks prior to the event. Contact the appropriate FIT staff member to discuss your options. Keep your budget in mind.
COMMUNICATIONS AND EXTERNAL RELATIONS DEPARTMENTS
Publications, firstname.lastname@example.org, x74712
___ Save the Date Card
___ Event Program / Brochure
___ Event Signage, Banners, Nametags
___ Wayfinding Signage
___ Press Release, Media Alert, email@example.com, x74700
___ Hue Magazine, firstname.lastname@example.org, x74707
Advertising, email@example.com, x74700
___Ad Design and Media Buys
Giveaways, firstname.lastname@example.org, x4700
___ FIT Collateral, i.e. LookBook, Network Magazine, CE catalogue, etc.
___ FIT Promotional Items (in-stock), i.e. pencils, balloons, etc.
___ FIT Promotional Items (custom), i.e. t-shirts, hats, tote-bags, etc.
Photography, email@example.com, x74713
___ Freelance Photographer
___ Campuswide Voicemail, President's Office, x74000
___ Campuswide Email, Human Resources, x73650
___ FIT Facilities and Catering, firstname.lastname@example.org, x74120
___ Food Services x77609