Event Planning Checklist

Below is a checklist compiled by Communications and External Relations to help you plan communications support for your next event. The timeframe for most items is 6 – 12 weeks prior to the event. Contact the appropriate FIT staff member to discuss your options. Keep your budget in mind.

COMMUNICATIONS AND EXTERNAL RELATIONS DEPARTMENTS

Publications, ellen_davidson@fitnyc.edu, x74712
___ Save the Date Card
___ Invitation
___ Event Program / Brochure
___ Event Signage, Banners, Nametags
___ Wayfinding Signage

Web / Digital, donna_lehmann@fitnyc.edu, x74710
___ External Web Site
___ Powerpoint

Internal Publicity
___ InsideFIT, insidefit@fitnyc.edu, x74710
___ MyFIT announcement, donna_lehmann@fitnyc.edu, 74710
___ FITDirect, gregory_herbowy@fitnyc.edu, x74709
___ Campus Flyers, ellen_davidson@fitnyc.edu, x74712

External Publicity
___ Press Release, Media Alert, judith_schwantes@fitnyc.edu, x74700
___ Hue Magazine, linda_angrilli@fitnyc.edu, x74707

Advertising, carol_leven@fitnyc.edu, x74700
___Ad Design and Media Buys

Giveaways, leslie_kachic@fitnyc.edu, x4700
___ FIT Collateral, i.e. LookBook, Network Magazine, CE catalogue, etc.
___ FIT Promotional Items (in-stock), i.e. pencils, balloons, etc.
___ FIT Promotional Items (custom), i.e. t-shirts, hats, tote-bags, etc.

Photography, smiljana_peros@fitnyc.edu, x74713
___ Freelance Photographer

OTHER DEPARTMENTS

___ Campuswide Voicemail, griselda_gonzalez@fitnyc.edu, x74009
___ Campuswide Email, Human Resources, x73650
___ FIT Facilities and Catering, mary_oleniczak@fitnyc.edu, x74120
___ Food Services x77609